Features Pricing How It Works Start Free Trial
HIPAA Compliant · Built for US Healthcare

The Revenue Cycle
platform that
actually pays off

CARE RCM combines scheduling, billing, ABA data collection, clinical records, and patient payments — all in one HIPAA-compliant platform. Starting at $250/month flat — pricing that scales with your practice.

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$0
Starting monthly price
0%
Avg denial rate reduction
0+
Modules in one login
crm.carercm.com/app/dashboard
EBS Pediatrics — Brooklyn
$48K
Total Billed
$12K
Outstanding
94%
Clean Rate
Recent Claims
Jordan Williams$450Paid
Amar Singh$780Submitted
Lisa Chen$390Paid
Robert Davis$520Pending
The Problem

Your billing team is losing money every day

The average ABA practice loses 15–25% of collectible revenue to denied claims, manual errors, and missed timely filing deadlines.

📋
Spreadsheet chaos
Authorization tracking in Excel means missed units, over-billing risks, and hours wasted on manual lookups every day.
❌
Denial avalanche
Without real-time eligibility and smart billing rules, 15–20% of claims get denied. Each denial costs $25–50 to rework.
🔧
Tool sprawl
Scheduling in one tool, billing in another, data collection in a third. Staff switching between 4 logins, data falling through the cracks.
💸
Clearinghouse fees
Per-claim fees from clearinghouses add up. 500 claims/month at $0.87/claim = $435 just to submit — before any billing software cost.
🔒
HIPAA liability
Patient data in email attachments and shared drives is a compliance disaster waiting to happen. Fines start at $100 per violation.
⏳
Slow collections
Paper statements and phone tag for patient balances means some practices wait 90+ days to collect co-pays and deductibles.
Everything you need

One platform. Zero compromises.

Every module built specifically for ABA clinics and medical practices — not generic healthcare software bolted together.

Revenue Cycle

Claim to cash in record time

From appointment → auto-generated claim → EDI 837P submission → ERA 835 auto-posting. Every step automated, every dollar tracked.

📤
EDI 837P generation
Select claims, generate a HIPAA-compliant EDI file, submit to Office Ally or Availity in one click.
💰
ERA 835 auto-posting
Upload your remittance file and watch payments auto-match to claims. Contractual adjustments, patient responsibility, and reason codes all auto-calculated.
📦
Bulk CSV import
Migrating from Central Reach? Import 179-column CSV files. Patients auto-created if not in the system.
🎯
Smart reason codes
CO-45, PR-1, CO-97 — auto-suggested based on payment scenario. Billers save 3+ hours per week on manual coding.
Payment Posting
Jordan Williams — Claim #CR-2026-0441
$450
Billed
$400
Allowed
$350
Paid
Contractual Adj.
$50.00
Patient Resp.
$50.00
Reason Code
CO-45 · Auto-suggested ✓
ABA / Behavioral Health

Built for BCBAs, not just billers

The only platform with flexible pricing that scales from solo practices to multi-million-dollar billing operations — including full ABA data collection alongside revenue cycle management. CentralReach charges $200–400/provider flat, regardless of your size.

🎯
Treatment plan builder
Build programs with skill targets. Track mastery criteria, baseline data, and goal progress in one screen.
📱
Live session recording
Tablet-optimized session screen. +/– buttons for correct/incorrect trials. Real-time sync even on spotty WiFi.
📈
Progress reporting
Auto-generated treatment plan progress reports with accuracy percentages and trend charts. Export as Word for insurance reviews.
🔗
Authorization tracking
Units authorized vs units used — tracked in real time. Alerts before you exceed authorization limits.
Session Recording
Jordan W. · 2026-06-08 · Dr. Johnson
Vocal Imitation
Correct: 8 / 10 trials · 80%
Emerging ↑
Matching Objects
Correct: 10 / 10 trials · 100%
Mastered ✓
Receptive Labels
Correct: 4 / 10 trials · 40%
Needs Work
Authorization remaining 48 / 160 units used
Clinical Documentation

Complete medical records built in

7 clinical record types. SOAP notes, vitals, diagnoses, medications, labs, documents, and allergies — all practice-scoped for HIPAA compliance.

📝
SOAP & clinical notes
Four-quadrant SOAP layout. Sign & lock notes with provider name and timestamp. Signed notes feed directly into clinical reports.
💊
Medications & diagnoses
Active medications, ICD-10 diagnoses, allergy flags shown at the top of every patient profile with severity color-coding.
📁
Document management
Upload PDFs, lab reports, insurance cards, consent forms, imaging. Categorized, searchable, downloadable.
📄
6 clinical report types
SOAP summaries, progress reports, discharge summaries, provider activity — export as PDF or Word in seconds.
Patient Medical Profile
⚠ Penicillin · Severe ⚠ Latex · Moderate
Active Diagnoses
F84.0 · Autism
F41.1 · GAD (Chronic)
Active Medications
Risperidone 1mg
Once daily · Oral
Latest SOAP Note · Jun 6, 2026 · Signed ✓
S: Parent reports improved focus at school. Sleep improved.
P: Continue current program. Review in 2 weeks.
Patient Self-Service

Patients pay online. You get paid faster.

A beautiful patient portal — branded to your practice — where patients can view appointments, see statements, and pay online with a credit card. Powered by Stripe.

💳
Stripe-powered payments
Patients enter card details and pay in under 60 seconds. Payments auto-reconcile in CARE RCM — no manual matching.
📧
Email delivery
Generate a statement and click Send. Patient gets an email with their portal login and a link straight to their balance.
📅
Appointment visibility
Patients see upcoming and past appointments — reducing no-shows and administrative calls to your front desk.
🔐
Secure login
Patient credentials generated from CARE RCM. First login forces password change. All data encrypted in transit and at rest.
C
CARE RCM
Patient Portal
Outstanding Balance $150.00
Statement #STM-20260601-0012
Billed$300.00
Insurance Paid-$150.00
You Owe$150.00
•••• •••• •••• 4242    12/27
🔒 Pay $150.00 Securely
Analytics & Reports

Know exactly where your money is

Real-time dashboards and reports that give you the financial visibility most practices don't have until their accountant's quarterly review.

📊
AR Aging report
30/60/90/90+ day buckets. Color-coded by risk of timely filing expiry. Filter by payer or provider.
🚫
Denial analysis
Which payer denies the most? Which reason code is most common? Root-cause your denial patterns and fix them upstream.
👨‍⚕️
Provider productivity
Units billed, sessions rendered, and collections per provider. Know your top performers and identify capacity gaps.
🏥
Multi-practice comparison
Compare performance across all your locations side-by-side. Which practice has the best clean claim rate?
AR Aging — EBS Pediatrics
0–30 days
$18,500
31–60 days
$9,200
61–90 days
$5,100
90+ days
$2,800
94%
Clean rate
6.2%
Denial rate
18 days
Avg. AR days
HIPAA & Security

Enterprise-grade HIPAA compliance built in

Not bolted on — designed in. Every architectural decision in CARE RCM was made with HIPAA compliance as a first requirement, not an afterthought.

🔐
TOTP Multi-factor auth
Mandatory MFA for all users via authenticator apps. Backup codes for recovery. Session timeout with automatic lockout.
📋
Immutable audit logs
Every PHI access, every record change, every login — logged with user, timestamp, and IP. Compliant with HIPAA 45 CFR §164.312.
🏢
Practice-level data isolation
Multi-tenant architecture where each practice sees only its own data. A biller at Practice A physically cannot see Practice B's patients.
📑
BAA included
Business Associate Agreement executed at signup. No extra legal fees or waiting for compliance documentation.
HIPAA Audit Log
Sarah J. accessed patient record — Jordan Williams
Jun 8, 2026 · 09:14:22 AM · 192.168.1.45
🔐
MFA Verification Active
TOTP · Session expires in 14:32
Role-based access
Admin Provider Biller Staff Receptionist
✓ Business Associate Agreement Included at All Tiers
By the numbers

Built to deliver results

0%
Average reduction in claim denials
compared to manual billing
$0K
Average monthly revenue recovered
per practice in first 90 days
0+
Integrated modules
in a single subscription
0x
Average ROI in first month
based on denied claims recovered
How it works

From appointment to payment in minutes

The entire revenue cycle — automated, auditable, and accurate.

1
Schedule
Create appointment. CPT code, provider, duration — all pre-populated from patient profile.
2
Render
Mark session as rendered. Draft claim auto-generated with all required fields.
3
Submit
Review claim, generate EDI 837P file, submit to clearinghouse. Done in under 2 minutes.
4
Post
ERA 835 file auto-posts payments to claims. Contractual adjustments and reason codes calculated automatically.
5
Collect
Patient responsibility billed via portal. Patient pays online with credit card. Balance clears automatically.
Pricing that scales with you

Pay for where you are. Not where you're not.

From solo practices to multi-million-dollar billing operations — every tier includes all modules, no per-claim fees, no hidden EDI costs.

Startup
Fewer than 5 providers
$250/mo
Flat rate · No per-provider fees
1 practice, up to 4 providers
All 3 modules (PMS + CRM + Data)
EDI 837P + ERA 835
Unlimited patients
Patient portal + Stripe
BAA included
Start Free Trial
Growing
5–10 providers
$45/provider/mo
e.g. 8 providers ≈ $360/mo
Up to 3 practices
5–10 providers
Everything in Startup
Staff production reports
Unlimited users
Priority support
Start Free Trial
Most Flexible
Established
10–20 providers or $50K–$100K+ monthly collections
$40/provider/mo
or $15/patient/mo — whichever fits your practice better
Up to 6 practices
10–20 providers
Everything in Growing
Multi-practice dashboard
Dedicated onboarding
BAA + SLA guarantee
Start Free Trial
Scale
$500K–$1M monthly collections
1%commission
Unlimited patients & providers
Unlimited practices
Unlimited providers
Everything in Established
Dedicated CSM
Custom EDI config
Quarterly business review
Talk to Sales
Enterprise
Enterprise
$1M+ monthly collections
0.5–0.75%commission
Rate scales down with volume · Unlimited patients & providers
Unlimited practices
Unlimited providers
Everything in Scale
Volume-based rate negotiation
Custom integrations
White-glove migration
Talk to Sales

Not sure which tier fits? Talk to us — we'll size your practice by provider count, patient volume, and monthly collections, and recommend the model that costs you the least.

Progressive Web App

CARE RCM on every device you use

Install CARE RCM directly on your phone, tablet, or desktop — no App Store, no Google Play. Works like a native app with push notifications for denied claims, auth expiry, and follow-up reminders.

📲
Install to home screen
Add CARE RCM to your Android, iOS, or desktop in one tap. Launches full-screen with no browser chrome.
🔔
Real-time push notifications
Instant alerts for denied claims, authorization expiry, and follow-ups due — even when the app is closed.
⚡
Fast load, every time
Service worker caches the app shell so CARE RCM loads instantly — even on slow mobile connections.
🔒
No App Store required
Updates deploy instantly — no waiting for App Store approval. Your team always has the latest version.
iOS Safari
Android Chrome
Desktop
CARE RCM
MK
$48K
Billed
$12K
Outstanding
Claim Denied
Claim #CR-2026-0441 — Aetna
Recent claims
Jordan W.
$450 Paid
Amar S.
$780 Pending
Lisa C.
$390 Paid
🏠
Home
👥
Patients
📋
Claims
💳
Payments
✓ Install to Home Screen
What practices say

Trusted by practices across the US

"We switched from Central Reach and saved $800/month immediately. The ABA data collection module is just as good, and the billing automation has cut our denial rate from 18% down to 4%."

SK
Sarah K., BCBA-D
Clinical Director, Brooklyn ABA Services
★★★★★

"The ERA auto-posting alone saves my billing team 6 hours every week. What used to take all of Tuesday now takes 20 minutes. And the reason code auto-suggestion is something I've never seen anywhere else."

MR
Michael R., Office Manager
Pediatric Associates of NJ
★★★★★

"We manage 4 ABA clinics and the multi-practice dashboard is a game changer. I can see the AR aging for all locations in one view. We recovered $22K in the first 60 days that had been sitting in unpaid denials."

LP
Lisa P., Billing Director
Sunrise Behavioral Health (4 locations)
★★★★★
Get started today

Stop losing revenue. Start with CARE RCM.

30-day free trial. No credit card required. Full access to every module from day one.

Start Free Trial → Book a Demo
30-day free trial
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BAA signed at signup
HIPAA compliant
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